CONFERENCE PROGRAMME

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PRE-CONFERENCE WORKSHOP
29-30 June 2009
Venue: University of Namibia Library
Theme: Electronic Records Management Systems and the Management of Electronic Records

XXth ESARBICA - MAIN CONFERENCE
1 – 3 July 2009

Wednesday: 1 July

Session I: Official opening
Chairperson: Permanent Secretary (Ministry of Education) Vitalis I. Ankama
09:00 – 09:30: Guest of Honour
The Hon. Minister of Education, Nangolo Mbumba

09:30 – 10:00 am TEA BREAK

Session II: Keynote addresses and general papers

Chairperson: Dr Cathrine Nengomasha
10:00 -10:30: Keynote address:
Copyright in the digital era – Is there any Beauty in the Beast, Denise Rosemary Nicholson, University of the Witwatersrand, Johannesburg


10:30 – 10:50 : Overview of archival and records management developments in the ESARBICA region, Dr Segomotso Masegonyana Keakopa, Department of Library and Information Studies, University of Botswana

10:50-11:10: Archival programming in the digital era: the challenge for ESARBICA archivists, Prof Nathan Mnjama, Department of Library and Information Studies, University of Botswana

11:10-11:30: Public programming and outreach: the case for South Africa’s National Archives and Records Services, Thabang Khanye, National Archives and Records Service of South Africa

11:30- 11:50: Assessing the reputation index of the National Archives and Records Service of South Africa amongst members of the public: implications on access to archives, Mpho Ngoepe, Auditor-General of South Africa and Prof Patrick Ngulube, Department of Information Science, University of South Africa

1150-1210: Battling the appraisal backlog: a challenging professional obligation for Botswana National Archives and Records Services, Kago Ramokate and Trevor Moatlhodi, Botswana National Archives and Records Services

1210-1300: Discussions
13.00 - 14:00pm  LUNCH

Session III: Electronic records and e-readiness in Africa
Chairperson: Dr Segomotso M Keakopa

1400-1420: Security, privacy and ethics in electronic records management in the South African public sector, Mpho Ngoepe, Auditor-General of South Africa , Lebohang Mokoena, National Archives and Records Service of South Africa and Prof Patrick Ngulube, Department of Information Science, University of South Africa

1420-1440: Assessment of the impact of organizational structures and policy framework on the management of electronic records in parastatal organizations of Botswana, Gopolang Maakwe, Botswana Examination Council

1440-1500: E-record readiness in labour organisations in Botswana: challenges and prospects, Trywell Kalusopa, Department of Library & Information Studies, University of Botswana

1500-1520: Infusing information ethics in digital preservation: challenges and opportunities for east and southern Africa, Prof Stephen Mutula, Department of Library and Information Studies, University of Botswana

1520-1540: Information technology problems threaten the creation and preservation of trustworthy records: an overview, Dr Cathrine Nengomasha, University of Namibia, Department of Information and Communication Studies

1540-1610: Discussions
16:10 -17:00: TEA
19:00 -22:00: DINNER 

Thursday: 2 July

Session IV: Challenges to digitizing the African heritage I

Chairperson: Mr Dennis Maake, National Archives and Records Service of South Africa (Film Archives)

8:30-9:00: Tea break

9:00-9:20 Digitisation as part of traditional conservation: options of digitisation, microfilming and mass conservation and implementation of workflow, Dr. Helge Kleifeld, Documents Department at Neschen, Germany

9:20-9:40: Software and hardware for safeguarding digital information: the role of new technologies in digital preservation, Lilian K. Gisesa, Kenya National Archives and Documentation Service

9:40-10:00: Digital collection development policy frameworks: the National Library of South Africa perspective, John Tsebe, Douwe Drijhout and Narios Mpholefole, National Library of South Africa

10:00-10:20: A practical guide to digitizing your collection using Open Source: a Southern African perspective, Joyce Myeza, Boston, Massachusetts (USA)

10:20-10:50: Discussions
1050-1110: Short break

Session V: Challenges to digitizing the African heritage II
Chairperson: John Tsebe

11:10-11:30: Digitizing liberation struggle archives: the case of former national liberation movements’ records in east and southern Africa, Francis Garaba, Information Studies, University of KwaZulu-Natal

11:30-11:50: Challenges of digitizing the endangered Lesotho Royal Archives, Celina K.M, Qobo, National University of Lesotho

11:50-12:10: Challenges to digitizing the African heritage: some reflections, Dineo Ramatlhakwana, Department of Library and Information Studies, University of Botswana

1205-1230: Discussions
12:30 -14:00pm  LUNCH

Session VI: Challenges and lessons learnt from digitization projects
Chairperson: Mr Trywell Kalusopa

14:30-14:50: Whose copyright? Creating access to  struggle art in South Africa – A SAHA case study, Catherine Kennedy, South African History Archive (SAHA)

14:50-15:10: Digitization of archival materials: the case of National Archives of Zambia, Chrispin Hamooya and Benson Njobvu, University of Zambia, Department of Library and Information Studies

15:10-15:30: Digitizing financial records for greater access and accountability: lessons from the Accountant General, in Gaborone, Botswana, Kabelo Hlabangaan, Local Enterprise Authority Botswana

1530-1600: Discussions
16:00-1630 – Tea

19:00 -22:00: DINNER 

Friday: 3 July

Session VIII: Preservation of national heritage initiatives
Chairperson: Dennis Maake, Ms E Namhila and Prof Patrick Ngulube

8:30-9:50: The Nordic Documentation on the Liberation Struggles of Southern Africa, Proscovia Svärd, The Nordic Africa Institute, Uppsala, Sweden

9:50-10:10: The roles and work of UNESCO’s Memory of the World Programme (ARCMOW), Ms Mandy Gilder (President: ARCMOW)

10:10-10:30: Experiences of the South African National Committee of the UNESCO’s Memory of the World, Ms K Ngcobo, National Archives and Records Service of South Africa

10:30-11:00: The Establishment of the Namibian National Committee of the UNESCO’s Memory of the World, Ms V Kauaria, Namibia Library and Archives Service

11:00-11:30: Tea

11:30 -13:00 ESARBICA official business

13:00: End of Conference and Lunch